Commissioners

PROCEEDINGS OF THE BOARD OF COUNTY COMMISSIONERS AT THE COURTHOUSE IN SUNDANCE, CROOK COUNTY, WYOMING

Tuesday, October 4, 2022

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

The Pledge of Allegiance was recited to the Flag.

Jeanne moved to approve the minutes from September 6, 7 & 14, 2022. Fred seconded, all ayes, motion carried.

Fred moved to approve the BOE minutes from August 30 & September 7, 14 & 30, 2022. Jeanne seconded, all ayes, motion carried.

Jean Lenz was presented with a certificate of appreciation for her years of service to Crook County.

Jeanne moved to accept “Disclosure Statement for Investment of Public Funds” from the following person: Ray Marchant. Fred seconded, all ayes, motion carried.

Jeanne moved to approve the following resolution:

RESOLUTION NO. 2022-23

FISCAL YEAR 2022 BUDGET AMENDMENT

WHEREAS Crook County adopted the Fiscal Year 2022 Budget in accordance with the Wyoming Uniform Fiscal Procedures Act; and

WHEREAS the Board of Crook County Commissioners wishes to amend the adopted budget in accordance with the same Act; and

WHEREAS, no protests were received regarding such transfer.

NOW, THEREFORE, BE IT RESOLVED that the following budget amendments are made.

• $9,713.06 to the Road & Bridge Repairs;Tires;Parts-from Unanticipated Revenues due hail/wind damage expenses

• $20,000.00 to the Capital Improvement PH HVAC Repair-from the Capital Improvement PH/MH Cabinets due to a budget inaccuracy

Dated this 4th day of October 2022

Board of County Commissioners in and for Crook County, Wyoming by Kelly B. Dennis, Chairman, Jeanne A.

Whalen, Vice-Chairwoman and Fred M. Devish, Member.

State of Wyoming }

County of Crook }

Signed or attested before me on October 4, 2022, by Kelly B. Dennis, Chairman, Jeanne A. Whalen, Vice-Chairwoman and Fred M. Devish, Member, Board of Crook County Commissioners in and for Crook County, Wyoming.

Melissa Jones, Crook County Clerk

Fred seconded, all ayes, motion carried.

The Board has put the enlargement of the Tower Ridge Improvement & Service District on hold until additional information has been received to satisfy the Wyoming Department of Revenue and the Crook County Assessor.

Fred moved to approve a License for Use of County Road or Property for Graham Livestock LLC across McKean Road No. 180. Jeanne seconded, all ayes, motion carried.

The following bills were presented to the Board:

Claimant-Description-Amount Allowed:

Total Wages and Cell Phone Stipend-$235,178.08;AFLAC-Insurance-$2,347.98;Clerk of the District Court-Garnishment-$413.00;Col. Life & Accident Ins. Co.-Insurance-$48.07;Crook County Payroll Tax Account-Withholding & Social Security-$70,276.51;Great-West Trust Company, LLC-Deferred Compensation-$3,020.00;NCPERS Wyoming-Life Insurance-$144.00;New York Life Insurance Company-Life Insurance-$454.78;WY Department of Workforce Services-Worker’s Compensation-$3,854.74;Wyoming Retirement System-Retirement-$54,490.59;Wyoming Educator’s Benefit Trust-Health, Dental, Vision and Life Insurance-$70,121.40;Croell Inc-Fish Fire Expenses-$6,520.50;Crook County Medical Service Dist.-Fish Fire Expenses-$5,422.88;JW Services, LLC-Fish Fire Expenses-$9,821.00;21 Electric LLC-Parts & Labor-$873.75;911 Supply-Uniform Shirts-$480.93;Alsco-Shop & Courthouse Supplies-$226.88;April D. Gill-Cell Phone Reimbursement-$45.00;Architectural Specialties, LLC-Labor - Handicap Ramp-$3,926.11;AT&T Mobility-Cell Phone-$870.79;Axon Enterprise Inc-Tasers & Accessories-$12,190.89;Big Horn Telecommunications LLC-Labor - Attorney’s Office-$170.00;Big Horn Tire Inc.-Batteries & Tires-$5,518.30;Black Hills Energy-Electricity -$21.70;CBH Co-op-Fuel-$26,036.83;Centurylink-E911 Telephone-$1405.16;Christina R. Wood-Mileage-$322.50;City of Gillette-Water-$7.50;City of Sundance-Building Permit & Water-$3,266.96;Clear Choice Headsets & Technology LLC-Headsets-$1,506.00;Coffee Cup Fuel Stop-Fuel-$307.94;Collins Communications-Alarm Monitoring, Parts & Labor, Radio Repair-$1,746.00;Communication Technologies Inc-SLR Base Radio & Repeater - Warren Peak-$27,717.00;Continental Western Group-Property Insurance-$72,787.00;Contractors Supply Inc.-Parts-$114.71;Croell Inc-Road Base-$15,195.59;Crook County Medical Services District-Prisoner Meals & Food, Inmate Medical-$5,328.68;Crook County Natural Resource District-2022 Community Wildfire Protection Plan-$7,700.29;Crook County Treasurer-Postage-$352.71;Custom Auto & Truck-Services, Parts & Repairs-$446.51;Dakota Equipment Rental-Dozer Rental-$10,492.60;David J Redding-Shale-$22,054.88;Day Law-Court Appointed Attorney Fees-$75.00;Decker’s Market-Supplies-$172.78;Dru Consulting LLC-Consulting Services-$1,625.00;E3 Diagnostics-Calibrate Tympanometer-$130.00;Election Systems & Software-Coding Ballots, Audio Setup & BOD Stock-$2,061.70;Fedex-Shipping-$11.58;Floyds Truck Center WY-Parts-$7,092.73;Glaxosmithkline-Vaccine-$4,795.40;Golden West Technologies-Gap Audit-$17,000.00;Gold Club at Devils Tower-Rally Meals-$116.52;Grant Management USA-Grant Management Registration-$990.00;Great Western Tire Inc-Repair Tire-$27.95;Grossenburg Implement Inc-Parts, Service-$1,356.94;HDR Engineering, Inc.-Professional Services-$5,642.75;Humphrey Law LLC-Court Appointed Attorney Fees-$1,155.00;Integritas Forum LLC-Fuel-$18.99;Isburg Funeral Chapel & Crematory-Indigent Burial-$1,500.00;Jagow Enterprises Inc-Contract Hauling -$6,850.46;Jeffrey Hodge-Cell Phone Reimbursement-$45.00;John A Tennis-Adapter Kits-$962.00;Jordan Ann & Chancy Miller-Water Access-$1,200.00;JW Services, LLC-Contract Hauling -$2,135.00;K & K Concrete LLC-Labor-$1,500.00;Kathleen R Allen-Mileage & Per Diem-$727.50;KLH Consulting Inc-Computer Services-$11,281.60;Klocker Trucking-Contract Hauling -$400.00;Knecht Home Center of Spearfish LLC-Parts & Supplies-$725.63;Lakeview Wash & Storage-Car Washes-$137.00;Leo Riley & Co-Professional Services-$12,000.00;Marco Technologies LLC-Copy / Maint. Fee-$59.83;Max Robert Masters-GIS Consulting & Mapping Contract-$3,400.00;Meadowlark Counseling-Employment Eval-$325.00;Merck Sharp & Dohme Corp.-Vaccine-$2,485.45;MG Oil Company-Parts-$158.24;Morgan Ellsbury-Monthly Truck Lease-$1,100.00;Municipal Emergency Services-Firepro X & Gear Keeper-$1,078.97;Office of State Lands & Investments-Lease Agreement-$160.00;Paradise Foods-Fuel-$20.40;Pfizer-Vaccine-$2,465.17;Powder River Energy Corp.-Electricity -$5,834.12;Powder River Heating & AC-PH Boiler Replacement-$18,250.00;Powerplan BF-Switches-$402.09;Quadient Finance USA Inc-Postage on Machine-$4,000.00;Quality Agg & Construction, Inc-Base-$4,139.95;Quality Hardware & Supply-Parts-$361.00;Quill Corporation-Office Supplies-$297.83;Radiology Assoc Professionals-Inmate Medical-$33.00;Range Telephone Cooperative Inc-Telephone-$7,059.16;Raquel Croell-County Website Maintenance-$500.00;Rasmussen Mechanical Services, Inc.-Labor-$466.13;RG Trucking-Contract Hauling -$9,131.06;Robert’s Machine & Repair-Parts & Labor-$1,437.75;Rocky Mountain Info Network-Membership Dues-$100.00;Roger Showman-Firemen’s Reimbursement-$17,316.60;Rolling Metal Sinclair-Fuel-$184.42;Ron Schell-Handheld Radio-$800.00;Sanofi Pasteur, Inc-Vaccine-$10,560.58;Sara Fleenor-Mileage & Reimbursement for Airline Ticket-$865.68;Sign Solutions-Signs-$2,344.67;Snap-on Tools-Parts-$429.00;State of Wyoming-Mainframe Services-$29.94;Sundance Hardware & Sporting Goods-Parts & Supplies-$563.34;Sundance Heating and Air-Parts-$3,961.41;Sundance State Bank-Direct Deposit Fees-$10.11;Sundance Times-Ads & Legal-$3,012.54;Svoboda Trucking-Contract Hauling -$8,994.19;Top Office Products, Inc.-Copies, Parts & Office Supplies-$1,320.92;Town of Hulett-Water-$70.30;Town of Moorcroft-Water-$67.69;Tracy Motor Company-Parts & Supplies-$3,427.27;Vilas Pharmacy-Jail Meds, WACO Door Prize-$36.97;Virginia Burke-Reimbursement - Notary Supplies-$98.10;Visa-Certification, Flowers, Supplies, Ad, Travel Expenses, Vacuum, Parts, Internet, Adobe, GPS & Digital Camera, Straight Talk-$9,693.73;Visionary Broadband-Internet Service-$951.61;W Bar Feed & Ranch Supply-Tire-$242.50;Wendy DePina-Mileage-$110.63;Western Stationers-Office Supplies-$902.64;Windstream-Telephone-$150.58;WY Department of Health-4th Quarter Nursing Services-$16,803.84;WY Department of Workforce Services-Worker’s Compensation-$480.52;WY Retirement System-Retirement -$637.50;Wyoming Association of County Officers-Annual Dues-$400.00;Wyoming Machinery Company-Parts, Labor & Mileage-$36,037.34;Total-$948,733.04;

Fred moved to allow all bills as presented. Jeanne seconded, all ayes, motion carried

Fred moved to transfer funds as follows: Pursuant to Wyoming Statute 16-4-112, notice is given that a Resolution has been proposed to transfer the following funds. Notice is further given that a hearing of the Board of Crook County Commissioners of Crook County, Wyoming will be held on November 1, 2022 at 8:30 o’clock a.m. to consider such proposed resolution.

$12,510.90 to Fire Budget 100.24.00030.00-from Unanticipated Revenues

Jeanne seconded, all ayes, motion carried.

Fred moved to approve and for the Chairman to sign the annual Clerk’s Abstract Statements for the period of July 1, 2021 through June 30, 2022 as per W.S. 18-3-515. Jeanne seconded, all ayes, motion carried.

The following monthly collections were collected:

County Clerk $17,984.00

County Sheriff $26,388.95

Clerk of District Court $4,265.00

Circuit Court $17,672.00

Public Health (August) $5,690.96

Joe Baron, County Attorney, Tina Wood, Clerk of District Court, Jeff Hodge, County Sheriff and Tammy Jundt, County Treasurer were present to go over items of interest within their departments. Also present were Dan Thomas & Bob Latham.

Melissa Jones, County Clerk: recorded 830 documents and made 316 titles, completed the set up for the general election, received ballots, held the public test of voting equipment on the absentee machine and got the absentees sent out, completed the Clerk’s annual abstract attended the salary committee meeting, WACO meetings and online LATCF webinar, office still very busy.

Jeff Hodge, County Sheriff: present jail roster and stats, working on repeaters on Warren Peak and at Alva, working on transferring SO transport vehicle to Senior Services, hired a deputy and dispatcher.

Joseph M. Baron, County Attorney: Joe Baron: New Cases: 30 Closed Cases: 27 Current Case Load: 60 In Court: 10 times John Starcevich: New Cases: 14 Closed Cases: 19 Current Case Load: 44 In Court: 25 times We also have 21 cases involving minors in Juvenile Court or Diversion. Attorneys also dealt with civil matters for the county officials. Joe appeared before the Governor’s Office on state Budget 160 that reimburses funds for all county Attorneys across the state, reviewed several road matters on roads 216, 281, 21, 807 and 160 and prepared documents, reviewed Large Acreage Subdivision regulations, reviewed bonds, MOU’s with the Forest Service for the revision of the Forest Plan, reviewed enlargement of a service and improvement district and other agreements. We have requested assistance from UW Prosecution Assistance Program for several appeals to give law students some training in real cases. Joe and John attended WACO and obtained 11 hours of CLE training.

Theresa Curren, County Assessor: Employees are busy getting their education by going to IAAO classes offered by the Department of Revenue throughout the state.  Working with entities that want to form a Service and Improvement District.  Created several tax roll corrections now that the tax roll has been accepted and mailed out by the Treasurer.  Review crew is picking up new construction for tax year 2023.

Tammy Jundt, County Treasurer: Total receipts were $3,045,391.94 and disbursements to the county, county boards, towns and schools were $2,664,171.91. In September we did 2,106 transactions. I worked on the property tax rollover, printed and mailed the property tax invoices. Attended the salary committee meeting. Worked on the County Treasurer’s Abstract and submitted. Attended the WACO meeting in Gillette last week. I met the other Treasurer’s from around the state and learned a lot. I completed the Predatory Animal receipts and disbursement report.

Tina Wood, Clerk of the District Court: Attended the Joint Judiciary meeting in Casper; topics included were the Bond amounts for the Clerks of District Court being raised to $100,000; we discussed the need that all elected official’s bonds need to be reviewed as the statute hasn’t been revised since the late 1800’s. We also are discussing the probate filing fees; a working group of which I am on will be meeting to discuss this prior to the next meeting. Attended the Salary Matrix meeting, a Child Support Authority meeting and WACO. Julie is at training for our new computer system this week and I will be going next week. Through this process we have been told our scanners are not compliant with the new system so we will need to purchase new ones prior to the go live date of November 7th. We have been doing a lot of preparation to meet the transition to the new computer system.

County Commissioners: Kelly: general business, phone calls Jeanne: met with the South Dakota Stockgrowers president about the Forest Revision Plan, attended our subdivision meeting, met with Sarah Pridgeon & BLM officials via Zoom about their revision process, virtually attended the NEWY Outdoor Rec. Council planning meeting, attended WACO and BOE meetings and was a panelist on the Internet For All session. Fred: Attended WACO had conversations with Dallas Rolf about County Road realignment.

Jeanne moved to sign a Proclamation declaring October 23 – 29, 2022 as Childhood Cancer Awareness Week. Fred seconded, all ayes, motion carried.

Morgan Ellsbury, Road and Bridge Superintendent and Larry Schommer, Facilities Maintenance Supervisor, gave monthly reports.

Adjourned for lunch at 12:02 o’clock p.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

Bonnie Stahla, Director, Crook County Library and Sara Fleenor, UW Area Educator, gave monthly reports.

Tim Lyons, Planning Administrator, gave a monthly report.

Theresa Curren, County Assessor and Dan Thomas, Assessor Field Deputy presented the following additions, refunds, corrections and name changes: 2022-0338, 2022-0371, 2022-0376, 2022-0388, 2022-0389, 2022-0412, 2022-0415, 2022-0427, 2022-0433, M0011229, M0012800, M0005129, M0012061, M0011271, M0003732, M0013426, M0001367, M0002580, M0005920, M0006472, R0013794, R0013720, R0013728, R0003253, R0003274, M0013576, M0002926, R0006013, R0006001. Fred moved to approve the changes listed. Jeanne seconded, all ayes, motion carried.

Tammy Jundt, County Treasurer submitted the following monthly report of receipts and disbursements for month end September 2022:

Receipts: Property Tax $ 1,648,976.76

Sales Tax $ 204,724.84

Misc Receipts $ 1,039,980.26

County Auto $ 151,710.08

Total $ 3,045,391.94

Disbursements Towns $ 215,912.97

County Boards/Districts $ 425,454.55

State & Local School $ 1,807,469.58

DOT/DOR/Rebate $ 15,334.81

Rebate $ -

Total $ 2,664,171.91

Investments Sundance State Bank $ -

Wyo-Star $ 413,553.73 $ 611.52 August Interest

Wyoming Class $ 3,019,420.73 $ 3,329.47 August Interest

Jeanne moved to approve and for the Chairman to sign the annual Treasurer’s Abstract Statement for the period of July 1, 2021 through June 30, 2022 as per W.S. 18-3-515. Fred seconded, all ayes, motion carried.

Present for hearing on Cold Springs County Road No. 21 and Lost Canyon County Road No.807 were Mark Hughes, Mike Frey, Mike McGuckin, Tom Crowder, Bob Latham, Tim Lyons, County Planning Administrator, Jeff Hodge, County Sheriff and Joe Baron, County Attorney.

nine (9) written objections were filed in a timely manner with the County Clerk to the petition to vacate a portion of a county road known as the Cold Springs (or Black and Yellow Road) County Road No. 21, and to vacate a portion of the Lost Canyon County Road No. 807.

There were no claims for damages filed by any objector in writing with the County Clerk of Crook County at P.O. Box 37 Sundance, WY 82729 on or before noon on October 3, 2022, therefor any claim for damages shall be disregarded, and not considered, and shall be deemed to have been waived and forever barred pursuant to W.S. 24-3-113. In accordance with the advertised Notice in this matter since there were written objections the hearing upon the petitioners’ petition to vacate, their presentation, your written objections and any presentation that you may have in this this matter shall be considered on November 1, 2022, at 2:30 PM. by the Board of County Commissioners in The Crook County Commissioner Room, 309 Cleveland St., Sundance, WY. After said hearing the Board of County Commissioners may proceed to vacate said portions of the County Roads pursuant to W.S. 24-3-118.

Doug Leis, Fire Warden gave a monthly report.

Present for the monthly KLH update and response to the audit findings were Tom Overstreet, Jeff Hodge, Tim Lyons, Joe Baron, Bob Latham, Tammy Jundt and via Teams Tina Wood, Jon Iglehart, Dean Di Lello and Kevin Kiesel.

The meeting adjourned at 4:50 o’clock p.m.

Wednesday, October 5, 2022

8:30 o’clock a.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

The Pledge of Allegiance was recited to the Flag.

Jim Geis was present to discuss how subdivisions will impact Geis County Road. Requesting that the road convert from an unmaintained county road to a maintained county road.

Morgan Ellsbury, Road & Bridge Superintendent and Larry Schommer, Facilities Maintenance Supervisor continued their monthly reports.

Nate Holst, Sundance Area Game Warden and Mitchell Kern, Moorcroft Area Game Warden, were present to discuss predator management in Crook County.

The Board discussed an application received for the Crook County Predatory Management District Board.

Jeanne moved to make the following board appointment:

Kenny Morga- Crook County Predatory Management District Board Member, Representing Sportsmen/Hunter Three Year Term

Fred seconded, all ayes, motion carried.

Present to discuss the salary matrix were Morgan Ellsbury, Bob Latham, Tim Lyons and via Teams Tina Wood.

Adjourned for lunch at 10:56 o’clock a.m.

1:00 o’clock p.m. Present were Chairman Kelly B. Dennis, Vice-Chairwoman Jeanne A. Whalen, Member Fred M. Devish and County Clerk Melissa Jones.

Bridget Helms, Office Manager, CCNRD, Mike Grosse, District Ranger, USFS, Alycia Conroy-Davis, Supervisor, Crook County Weed & Pest, Troy Bifulco, Vice President of Information and Technology Services, PreCorp and via Teams Dru Palmer, Dru Consulting, gave updates on items of interest within their departments.

The meeting adjourned at 1:56 o’clock p.m. to meet in regular session on November 1 & 2, 2022 at 8:30 o’clock a.m., in the Commissioner’s Room at the Courthouse in Sundance, Wyoming.

Kelly B. Dennis, Chairman Jeanne A. Whalen, Vice-Chairwoman

Fred M. Devish, Member Attested: Melissa Jones, County Clerk

Publish: October 20, 2022