Crook County School District #1 Board of Trustees

MINUTES of MEETING

BOARD of TRUSTEES

CROOK COUNTY SCHOOL DISTRICT #1

Preparing Today for Success Tomorrow

CCSD#1 will prepare & empower all students for successful, lifelong learning through effective teaching.

CALL TO

ORDER The regular meeting of the Board of Trustees of Crook County School District #1 was held in Hulett, WY, Monday, October 21, 2019, at the hour of 6:00 PM at the Hulett School.

ROLL CALL The meeting opened with the following present: Chairman Brian Marchant; Trustees Marlene Edwards, Rick Gill, Thayne Gray, Dena Mills, Ken Rathbun, Heith Waddell, and Chase Williams. Trustee absent – Keith Hair. Administrators present – Mark Broderson, Superintendent; Sandra L. Neiman, Director of Special Education; Linda Wolfskill, Hulett School Principal; Teresa Brown, Moorcroft K8 Principal; Becky Waters, Moorcroft High School Principal; Brian Hartwig, Sundance Elementary Principal; and Jim O’Connor, Sundance Secondary Principal.

APPROVAL of

MINUTES Motion was made by Trustee Mills and seconded by Trustee Williams to approve the minutes of the last regular meeting. Motion carried.

ADOPTION of

AGENDA Motion was made by Trustee Gill and seconded by Trustee Rathbun to adopt the agenda with one addition - Action Item C – Agreement between CCSD#1 and the Town of Moorcroft. Motion carried.

VISITORS Crystal Mayfield, Greater Hulett Community Center Coordinator, asked board members to consider amending Section 7.c. of the property transfer agreement, which prohibits alcohol on the premises, to allow the GHCC to host a broader range of events.

FINANCIAL Motion was made by Trustee Gray and seconded by Trustee Edwards to approve the financial reports. Motion carried.

BOCES Trustee Edwards offered to share the BOCES minutes, from the September 26 meeting, with CCSD#1 board members and asked them to contact her and she will email them. She also said she plans to attend the next BOCES meeting on October 24.

SPECIAL

PROGRAMS No report.

PRINCIPALS Information from the principals is included with the superintendent’s report.

SUPERINTENDENT Mark Broderson, Superintendent, informed board members that:

o He reviewed Policy IHBB – Gifted and Talented Education – to comply with a WDE assurance; it matches the WSBA policy as recommended by WSBA Attorney Tracy Copenhaver. The policy has been updated on the crook1 website with a review date of October 1, 2019.

o Moorcroft K8 is hosting a Literacy Night on October 22 with five local artists.

o Hulett seniors put notes in underclassmen’s lockers in support of Rachel’s Challenge; they also painted a red square on the wall to place student handprints.

o Counselors are currently reviewing suicide policies from other WY school districts.

o There is a Safe2Tell pamphlet in the back of their notebooks for them to read. The program has been introduced to the admin team; next, it will go the building level.

o The school resource officer (SRO) program is moving forward. Ed Robinson will meet with the admin team on November 8 with the intent to start the program in December. The purpose of the program is to build relationships among students, staff, and law enforcement agencies. Before the program begins, information will be published in the local newspapers.

o An ALICE training is scheduled at the MK8 on November 1, the next in-service date. A health training, Stop the Bleed, will be held in Hulett for the rest of the schools; MK8 had a similar training last year.

o Jan Heough will return on December 6 to go over proficiency scales at Sundance Elementary.

o The Hulett ag project costs for an 80x100 steel building, site preparation, plumbing, concrete, and electrical are estimated at $472,000. An HVAC quote will be received this Thursday.

o The MHS parking lot project continues; colder temperatures could put a stop to it for the winter.

o The MHS sound system and light upgrade is complete; it is expected that SHS will be next for this particular upgrade.

o The central office HVAC project is nearly complete.

o The Hulett dust collection project is waiting for a blast protector plate to complete it.

EXECUTIVE

SESSION Motion was made by Trustee Gray and seconded by Trustee Mills to go into executive session at 6:27 PM to discuss personnel and student issues. Motion carried.

REGULAR

SESSION Chairman Marchant called the meeting back into regular session at 6:52 PM.

CONSENT

AGENDA Chairman Marchant asked if any board member would like any item removed from the Consent Agenda.

Trustee Rathbun asked to remove Item C.

Motion was made by Trustee Gray and seconded by Trustee Gill to approve the remaining Consent Agenda items (A,B,D,E,F,G,H,I).

To approve the bill listing and to issue warrants in payment thereof.

To approve the resignation of Whitney Schlager, Sundance Elementary Special Education High Needs Para.

ITEM REMOVED.

To approve hiring:

1. Jennifer Stevens - Hulett School Lunch Aide

2. Krista Hieb – Moorcroft K8 Title 1 Part-time Para

3. Katherine Wiseman – Moorcroft Bus Route Driver

4. Elizabeth Love – Sundance Elementary Special Education High Needs Para

5. Deanna Maston - Sundance Elementary Special Education High Needs Para

To approve 2019-2020 extra-duty contracts:

1. Shelly Westover – Hulett HS Girls’ Basketball Assistant Coach

2. Jenni Gill – Moorcroft JH Girls’ Basketball Coach

3. Kade Myers – Moorcroft JH Girls’ Basketball Coach

4. Melissa Buckmiller – Moorcroft Driver’s Education

To approve 2019-2020 Moorcroft K8 after school certified & classified hiring:

Shanna Kinnick Hannah Bauernfeind Shawna Fischbach

Teresa Brown J.B. King

To approve 2019-2020 requests to home school:

1. Jess & Susie Jimison

2. James & Rebecca Palus

3. Otto & Demarest Schlosser

To approve 2019-2020 substitute/activity bus drivers:

1. Anita Irving

1. Amity Kissack

To approve fall of 2019 EWC adjunct instructors:

1. Hulett: Derrick Backen, Orville Hess, Josh Willems, David Leteller

2. Moorcroft: Debra Harrison, Jade Keffeler, Felicia Sams, Travis Santistevan,

Stephen Richter, Lona Tracy

3. Sundance: Julie Cross, Lisa Dutton, Stephanie Grubb, Todd Hickman, Lance Hofland,

Jennifer Jungwirth, Nick Olson

Motion carried.

Trustee Rathbun declared a conflict of interest, left the room, and abstained from discussion or vote. Motion was made by Trustee Gill and seconded by Trustee Williams to approve the retirement in January 2020, of Denise Rathbun, Payroll/Human Resources. Motion carried. Trustee Rathbun returned to the meeting.

REVISION As recommended by the superintendent, motion was made by Trustee Rathbun and seconded by Trustee Gray to approve the revision to Policy BCA – Board Organization Meeting as presented at tonight’s meeting. The revision was made per the recommendation of WSBA Attorney Tracy Copenhaver; a secret written ballot may be used only if the minutes reflect the ballots are available for review with the minutes. Motion carried. A copy of the policy is attached and becomes a part of these minutes.

NEW POSITION As recommended by the superintendent, motion was made by Trustee Mills and seconded by Trustee Rathbun to approve a new position at Sundance Elementary for a kindergarten para. Principal Hartwig said he intends to split the para’s time between the two kindergarten teachers. The para will work 28 hours/week to help monitor students. Principal Hartwig does not feel it is necessary to hire an additional certified teacher. The position is for the 2019-2020 school year only. Motion carried.

AGREEMENT Motion was made by Trustee Gray and seconded by Trustee Williams to approve having Chairman Marchant sign an agreement with the Town of Moorcroft for the Secret Squirrel Brigade teen group to utilize space at the Moorcroft Town Center. The “Term” portion of the agreement is being reworded; the agreement will be signed after both parties approve the revision. Motion carried.

RECOGNITION None this month.

DISCUSSION Mr. Broderson asked board members to look at the November - Cycle 1 - Superintendent Evaluation document in their notebooks. Trustee Rathbun offered to collect and collate the scores so board members and Mr. Broderson can go over the results in November. Discussion was held about the artifacts (evidence) section of the evaluation. It was decided Mr. Broderson would need to provide artifacts to board members only if there was a specific question. Otherwise, it would necessitate an extensive amount of paper copies.

Chairman Marchant asked board members for their input on the request to serve alcohol at the Greater Hulett Community Center. Attorney Mark Hughes informed board members that granting the request would not violate the state statute of a drug free school zone. Input was also accepted from audience members. Opinions were expressed; discussion was held; and options were considered. It was decided board members, Mr. Broderson, and Mr. Hughes would review several options before making a decision and replying to the GHCC request.

ADJOURN-

MENT Motion was made by Trustee Gill and seconded by Trustee Rathbun to adjourn the meeting at 7:26 PM. Motion carried.

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Chairman Clerk